Show Toolbar Again in Google Docs
Using Google Documents …
by - Eric Curts)
One part of the Google Docs suite is the word processing application . The Google Docs word processor, Google Documents, is a web based program that has )many of the most common features of other programs such every bit Microsoft Word. Nonetheless, it too has the ability to hands share and collaborate on documents with others.
Table Contents:
How to access Google Documents
How to create a new certificate
How to import and convert an existing document
How to export your certificate
How to format text in Google Docs
How to format folio layout options
How to insert pictures
How to edit images in Google Docs
How to work with tables
How to insert special characters
How to insert mathematical equations
How to insert headers and footers
How to add comments
How to share documents
How to view document revisions
How to access Google Documents
Google Documents is office of Google Drive which yous can access in several ways : 
- From Google services - If you are already logged into your Google account, you will have an App Launcher push in the tiptop right corner of near of your Google-related websites. Yous can click the App Launcher push button to come across a listing of Google services, and can choose Drive .
- Spider web address - Or y ou can but type in the directly address: https://drive.google.com
How to create a new document
Once you are in Google D rive you can create a new word processing document as follows: 
- Click the Create push button in the top left corner
- Then click Document from the drop-down bill of fare
- Your bare document will now open up. You can give it a proper name by clicking in the Untitled Document box at the acme left, and then typing in your title. You lot can click there once again to change the title at any time.
- Google Docs automatically saves your certificate later on whatever changes you brand.
How to import and convert an existing document
Instead of starting from scratch, you tin likewise take existing documents that you accept fabricated in other programs, such as Microsoft Give-and-take , and can import and convert them into Google Docs format. In one case converted into Google Docs format, you tin edit and share the document. 
- From the chief Google Docs screen, click the Upload... push side by side to the Create push button in the summit left corner, and so cull Files … from the drop-downwards menu.
- Browse to locate the file y'all wish to upload and click Open
Note: For discussion processing documents, yous can upload and convert the following file types : .doc, .docx, .html, plain text (.txt), .rtf, .odt - This will now open up the Upload settings window.
- To convert the document into Google Docs format, check the box for Convert documents, presentations, spreadsheets, and drawings to the corresponding Google Docs format . If you uncheck this box, the file volition be stored, but you lot volition not be able to edit it.
- If the original certificate is a PDF or a scanned image of a file, you can check the box for Convert text from PDF and epitome files to Google documents and Google volition effort to convert the file into a Google Document using OCR (optical character recognition)
- Finally c lick Start upload to import and catechumen the file.
Annotation: Depending upon how advanced your original document is, the converted version may lose some of its formatting , and you may have to adjust margins and such.
How to consign your document
Although Google keeps your documents safe on their servers, at that place may exist times when you lot want to save a copy of a document to your local computer . For instance, you may want to give a copy to a person who does not have Internet admission to become to your Google Document. You lot can export your documents as follows:
- Open the document as usual in Google Docs
- Click File in the peak carte du jour bar
- Hover your mouse over the Download as link in the drop-downward menu
- Cull the format you want to save your certificate as. For word processing documents your choices include Microsoft Discussion (.docx), O p en Docu ment Format (.odt), Rich Text Format (. rtf) , PDF Document (.pdf), P l own Te xt (.txt), Web Page (.html).
- Your file will now download to your calculator
How to format text in Google Docs
Just like a traditional word processor, you can format content in Google Docs in many ways. These options are available either on the toolbar or in the " Format " menu (or both).
Here you lot will observe such formatting options as font face, font size, bold, italic, underline, text colour, text background colour, numbering, bullets, indenting, alignment, line spacing, and more. You tin e'er clear any formatting by selecting the text, clicking " Format ", and and so choosing " Articulate formatting "
Note: If you would like add more fonts to your document you can do so equally follows:
- Click the font face menu item in the formatting toolbar.
- From the drop-down menu, click " Add Fonts " at the very bottom.
- This will open a window where you tin can browse through hundreds of fonts.
- Click on the fonts yous wish to add together and and then click " OK ".
- Those fonts volition now be added to your font list and available for use.
How to format page layout options
Y ou can format several folio layout options including margins, orientation, size, and such
- Click " File " and so " Page setup... "
- For " Orientation " you can choose " Portrait " or " Landscape "
- For " Paper Size " you tin can pick " Alphabetic character ", " Legal ", and many other common sizes
- For " Margins " you can fix the default margins for each edge of the folio
- You tin can too choose the " Page Color " for the document
- Click " OK " when done
You can also insert page breaks by clicking " Insert " in the superlative carte du jour, and then choosing " Page break ".
How to insert pictures
You lot can insert pictures into Google Documents if they are in the following common formats: .gif , .jpg , or .png . Yous can insert pictures in several dissimilar ways .
Beginning, click Insert in the tiptop menu bar, and choose Paradigm from the drop downwards card. This will open up the Insert Image window where you lot will have the choices below:
- Upload - Y'all can browse your difficult bulldoze or network drive to locate and upload an image.
- Take a snapshot - If you take a webcam, you tin can have a picture and insert that.
- By Url - You can paste the web address of an image that is already online.
- Your albums - If y'all salvage pictures in Picasa Web Albums or Google+ Photos, you can browse through your albums and insert whatsoever epitome.
- Google Drive - If yous have saved images to your Google Drive, yous can browse through those and insert any image.
- Search - You tin search for image from several online sources:
- Google - A search of Google Images for public-domain pictures
- Life - Pictures from Life Magazine
- Stock Images - These are high quality clipart images
Note: You lot can also create your own picture using the Google Docs Drawing tool . This may be adept for diagrams, charts, geometry problems, and such.
- Click on the page where yous want to image to go.
- Click Insert in the menu bar
- Click Drawing... from the drop downward carte
- This will open the drawing window where y'all tin create your paradigm
- When you are finished making your picture, click Save and Shut to render to your Google Document and have the paradigm inserted.
Too, if you are searching for images, t here are many excellent resources online. Here are some good options:
- Google Images (advanced mode) - http://images.google.com/advanced_image_search?hl=en
- Open Clip Art Library - http://www.openclipart.org/
- Public Domain Clipart - http://www.pdclipart.org/
- WP Clipart - http://www.wpclipart.com/
- Pixabay - http://pixabay.com/
- MorgueFiles - http://morguefile.com/archive
- SoftIcons - http://world wide web.softicons.com/
- Veezzle - http://www.veezzle.com/
- Pics 4 Learning - http://pics4learning.com/index.php?view=browse
How to edit images in Google Docs
Once y'all have inserted an prototype into your Google Document, you lot can edit it in several ways:
- Inline position - If you click on the image and choose In line the picture will stay with the text effectually it and words will not wrap effectually information technology.
- Stock-still position - If you click on the image and choose Wrap t ext the picture will exist gratis to movement wherever you drag information technology and text volition wrap around information technology.
- Image size - If y'all click on the image, you tin can then click and drag any of the handles (little boxes) on the sides and corners of the movie to resize it.
How to work with tables
You can insert and edit tables in Google Docs. This tin can exist used to create a grid chart (such as a fourth dimension schedule) or just to organize your text on the page.
How to insert a table
- To insert a table click the Table menu option in the toolbar
- Hover your mouse over Insert table
- Elevate your mouse over the pop-up table carte to set the number of columns and rows (you lot can e'er add or remove columns and rows later)
- Click when you have the size you want and the table will be inserted
How to add together and remove table elements 
- You can add and remove parts to the table by right-clicking on the part of the tabular array you wish to change
- You can insert a table element by choosing Insert row above , Insert row below , Insert column left , or Insert column right .
- You can delete table elements past choosing Delete row , Delete column , or Delete table
How to modify table properties
- Right-click on the table and choose Table properties...
- In the Table tab y'all can set the Border width and the Border color of the table ( setting the color to white is a expert way to make the tabular array borders invisible )
- In the Row tab you can Set minimum height of the row
- In the Cavalcade tab you can Set width of the cavalcade
- In the Cell tab you can set the cell Background color , the Vertical alignment of the text in the cell, and the cell Padding ( infinite between the cell border and the text within )
Note: Y'all can as well change row and cavalcade sizes by clicking and dragging the table border lines with your mouse.
Table Example:
| Mon | Tue | Midweek | Thu | Fri | |
| Per ane | Open | Closed | Open up | Closed | Open up |
| Per 2 | Open | Open up | Open | Closed | Open up |
| Per 3 | Closed | Closed | Airtight | Open up | Open up |
How to insert special characters
Sometimes you may need to insert special characters that are not on your keyboard. This could include symbols (↕ £ ♡) and world languages characters (à ñ). Here is how: 
- Click Insert in the top menu bar
- Choose Special Characters from the driblet-down menu
- Choose the category and subcategory you want until yous find the special character you need
- Select the character and click OK to insert it
How to insert mathematical equations
Google Docs has an equation editor tool that let's you lot create mathematical equations that otherwise would not be able to be typed. This is especially useful for math tests and worksheets.
- Click Insert in the peak card bar
- Then click Equation...
- You volition now see the equation toolbar . You can pick the mathematical symbol you desire to add from five menus:
- Greek letters
- General operators
- Comparing and inclusion operators
- Operators with variables
- Arrows
- Continue adding symbols and numbers as needed to build the equation you want
- Later you tin can always edit the existing equation by clicking on it
- Notation: If you lot want the equation toolbar to always stay open, click View and so Show equation toolbar
How to insert headers and footers
You tin insert a header and/or footer to appear on each page.
- Click Insert in the pinnacle menu bar
- Click Header or Footer
- Your header edit area will appear at the meridian of your pages , and your footer edit area will announced at the bottom of your pages
- Type in any text you want in the header and footer edit areas
- When done, just click anywhere in the main role of your document
- To edit or delete the header or footer, just click back in the header or footer area and make the desired changes
How to add together comments
Google Docs allows y'all to add comments to the side of a document. This is a useful way to share ideas with other collaborators , or to give f eedback to a pupil on a certificate you lot are grading.
- To insert a comment, click in the document or select the words where you desire the annotate to be linked
- Next click Insert in the top menu bar, then click Annotate ( yous can besides press Ctrl - Alt - Grand on your keyboard if you prefer )
- A comment box will appear to the right of the document, where you lot can blazon in your annotate
- This comment will now be visible to others who share the document ( such equally your collaborators or the student who turned in the assignment ) although the comment(s) will not display when the document is printed.
- Collaborators (students, y'all, etc.) can reply to whatever comment by typing in the box labeled Reply to this annotate...
- You tin can as well click the links to Edit your existing comment, or to Delete it.
- Finally you can click R esolve to close the comment from further replies.
How to share documents
1 of the best features of Google Docs is the ability to share documents with others . You can let them just view the document, or y'all tin give them the ability to edit it every bit well. There are several ways to share a document, merely we volition look at the two most mutual: sharing as a link , and sharing with specific people .
Share as a link
- Click the Share push button
in the tiptop right corner and this will open the Sharing settings window
- At the top you will see Private - Only the people listed below can access
- Click the Change link side by side to that line and a new window will open up up where yous can modify the privacy settings
- Here you tin can change the visibility of your document by making it Public on the web or just viewable by users at your schoolhouse/organization or continue information technology Private only for you.
- If you also want to let people edit the certificate (not just view) then you need to change the Access from Can View to Tin can Edit
- Click Save when done
- You will now return to the Sharing settings window simply now you will have a link for the document that you can copy and share with others through email , posting online, as a QR Lawmaking, or such.
- If you need to make any changes to sharing, you lot can repeat the procedure above and choose different settings at any time
Share with specific people
- Click the Share button
in the superlative right corner and this will open the Sharing settings window
- At the bottom of the window there will be a box labeled Add people:
- Click in that box and type in the people or groups that you lot want to share the document with. The accost book volition detect matches based on what y'all type.
- Next click the Can edit push button to pick whether the users can edit or but view the document
- Optionally click in the personal message box to include directions or boosted information for the recipients
- Finally, click the Share push
- All of the recipients will now get an e-mail message indicating that the document has been shared with them
- The document will also automatically prove up in their Google Docs list of documents
- In the future you lot tin always return to the Sharing settings window to change or remove people
- Next to each users name will be a drop-downward menu to switch between Tin can edit and Can view
- Also there will be an Ten that you tin click to remove that person's access entirely
How to view document revisions
When y'all share editing abilities with several people, information technology may be helpful to come across who made what changes and when . Google Docs allows you to meet the full revision history for a document and revert back to any earlier version if needed. 
- Click File and then Encounter revision history
- This will open up a side bar on the right side of the screen where a history of changes will be listed by user
- If you click on whatever time stamp on the correct, the document will prove what changes were fabricated, highlighting the changes by color based on the user
- If you want to become back to an earlier version of the document, click Restore this revision on the time stamp for the version y'all want
- If you need to see smaller, more detailed changes, you can click the button at the bottom that says Testify more detailed revisions
- To exit the revision history mode, just click the X side by side to Document history at the top of the side bar
Copyright 2010-201 three - Eric Curts - ericcurts@gmail.com - world wide web.ericcurts.com - plus.google.com/+EricCurts1 - @ericcurts
This document is licensed nether a Creative Commons Attribution Non-Commercial 3.0 United States license. For more data about this license see http://creativecommons.org/licenses/past-nc/3.0/ (In curt, you tin can copy, distribute, and arrange this piece of work as long as you give proper attribution and practise not accuse for information technology.) 
"Using Google Documents" - Eric Curts - Page of
Source: https://docs.google.com/document/d/1hNOLvYKQunyFF6_AzefwtO7Si_8F0uLHOnL1yRL2fAY/mobilebasic
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